Date
June 9, 2026
Time
12:45 - 1:55 PM
Location
Computer Lab A
Facilitator
Mr. Shifan
Attendees
Ms. Razeena, Ms. Priyawadhana, Ms. Dinusha, Ms. Rishma, Ms. Mihiri, Ms. Nathalia, Ms. Naduni, Mr. Abdul Kareem
Discussion Points
1. Staff Workshops & Department Development
- Discussed the upcoming staff workshops and the process for filling out the required staff workshop department details.
- Brainstormed general strategies and goals for ongoing department development and improvement.
2. Semester Examinations
- Reviewed the invigilation schedules for the upcoming semester examinations.
- Addressed class allocations and gathered feedback and suggestions from the teachers regarding the exam period.
3. Teaching & Learning Innovations
- Explored methods to improve teaching and learning mechanisms.
- Emphasized the integration of various AI tools into the curriculum to enhance student engagement and educational outcomes.
4. Administrative & HR Updates
- HR Contribution Form: Discussed the HR department's form for extra-curricular activities and event contributions. (As previously clarified, the HOD will fill this out on behalf of all IT Club contributors).
- Teacher Training: Reviewed upcoming teacher training programs and participation requirements.
5. IT Infrastructure & Computer Labs
- Computer Profiles: Discussed the creation of computer profiles for the lab machines, which need to be submitted to the IT Department. This includes assigning usernames, suggesting passwords, and defining user groups.
- Action Required: A sheet was provided by the HOD for teachers to fill out these details.
- Software Requirements: Compiled a list of necessary software that needs to be installed on the computer lab machines for the upcoming classes.
6. Acknowledgements
- Paperless Initiative: A special commendation was given to the IT Lab Assistant for their excellent work in creating a digital form. This initiative serves as a great example for the school, leading our department toward a paperless environment.
7. Open Floor / Any Other Business (AOB)
- Opened the floor for teachers to voice any current issues they are facing.
- Discussed materials needed for upcoming lessons and gathered final suggestions from the team before adjourning the meeting.
Action Items
| Action Required | Assigned To | Deadline | Links / Notes |
|---|---|---|---|
| Fill out Lab Computer Profiles Sheet Usernames, Passwords, User Groups |
All Teachers | Thu, June 11, 2026 @ 4:00 PM | Open Sheet |
| List Software Requirements For Lab Computers |
All Teachers | TBD | Link and deadline will be shared once lab computer profiles are finalized. |
| Submit HR Extra-Curricular Form On behalf of IT Club |
Shifan (HOD) | Pending HR Deadline | In Progress |
| Submit Annual Leave and Exit Form (If applicable) |
All Teachers | Prior to Leave | Please coordinate with HR. |
Meeting concluded at 1:55 PM.